How to Create Resolutions for Community College Board Meetings: A Guide for the Perplexed (and Possibly Slightly Anxious)
Alright, folks, let’s talk about resolutions. No, not the “I’m going to eat healthier this year” kind. We’re talking about those official, legal documents that community college board members grapple with. You know, the ones that make everyone feel like they’re about to be tested on their knowledge of parliamentary procedure?
Don’t worry, this isn’t a dry legal lecture. We’re going to break down how to create resolutions for community college board meetings in a way that’s as clear as a perfectly formatted spreadsheet (and maybe just as exciting).
The Big Picture: Resolutions are Basically the Board’s “To-Do” List
Think of a resolution as a formal way for the board to say, “We’re going to do this thing!” It’s like their official “To-Do” list, except instead of “Buy groceries,” it’s “Approve a new curriculum” or “Allocate funds for a new scholarship.”
Creating a Resolution: It’s Not as Difficult as You Think
Here’s the thing: writing a resolution doesn’t involve summoning ancient legal spirits or sacrificing a perfectly good pot of coffee. It’s more about clearly and concisely stating what the board is deciding and why.
Step 1: The “Whereas” – Your Resolution’s Backstory
Start with a few “whereas” clauses. These are the “whys” behind the resolution. Think of them as the exposition in a play. They set the scene and explain the reasoning behind the board’s decision.
- Example: Whereas the college has a responsibility to provide accessible education to all students, and whereas the current library hours are not conducive to the needs of evening students…
Step 2: The “Resolved” – The Board’s Action
Now comes the “resolved” clause. This is where you state the board’s actual action. This is the climax of the resolution, the “we’re going to do this” part.
- Example: …Resolved, that the college will extend library hours until 8 pm on weekdays to accommodate evening students.
Step 3: Keep It Clear and Concise: Don’t Be a Rambling Novel
The key here is to be precise. Nobody wants to read a resolution that’s longer than a Tolstoy novel. Use clear language and avoid jargon. Remember, the goal is to be understood, not to impress with your vocabulary.
Step 4: Proofread, Proofread, Proofread!
Mistakes happen, but a misplaced comma in a resolution can be a real pain. Take the time to proofread carefully. You don’t want your board meeting to turn into a grammatical disaster.
Example Time!
Let’s say the board wants to approve a new scholarship program for students who are pursuing careers in STEM fields. Here’s a sample resolution:
Resolution Number 2024-001
Title: Establishment of the STEM Scholarship Program
Whereas, the college recognizes the importance of supporting students in science, technology, engineering, and mathematics (STEM) fields, and whereas, the college is committed to promoting diversity and inclusion in STEM, and whereas, there is a need to provide financial assistance to students pursuing STEM careers;
Resolved, that the college establish the STEM Scholarship Program, providing scholarships of up to $5,000 per year to eligible students majoring in STEM fields.
Resolved further, that the college will allocate $20,000 from the general fund to support the STEM Scholarship Program in the upcoming academic year.
Step 5: The “Motion to Approve” – Making It Official
Once the resolution is drafted, it’s presented to the board for approval. This usually involves a board member making a “motion to approve” and another board member “seconding” the motion. Then, the board votes on the resolution.
Bonus Tips: It’s All About Communication (and Avoiding Drama)
- Involve the Right People: Make sure the right people are involved in drafting the resolution. Consult with experts and stakeholders who can provide relevant input.
- Transparency is Key: A well-written resolution should be clear and easy to understand. This helps ensure everyone is on the same page.
- Be Prepared for Questions: Be prepared to answer questions about the resolution. The board may have specific concerns or need clarification on certain points.
The Bottom Line: Resolutions are Your Board’s Roadmap
Resolutions are the official record of the board’s decisions. They provide a roadmap for the college’s actions and ensure accountability. By following these steps, you can create resolutions that are clear, concise, and effective.
Need More Help?
If you’re still feeling a little lost in the maze of resolution writing, remember: you’re not alone. Reach out to the JobLoving community for guidance, resources, and maybe a few laughs along the way. You’ve got this!