Job offer available in Scotland Assistant Manager – Research Grants Office at Heriot-Watt University

The Research Grants Office is responsible for the Post-Award management of the University’s research grants, contracts, and other funding. These awards cover a range of funding sources which include research councils, industry, European Commission, UK Government, UK Charities, and a number of overseas sources. The total turnover from research grants and contracts is in excess of £30 million per annum, with a current live portfolio of 1,000 grants. In addition European Commission grants are managed in Euros.

Our primary responsibility is the timely preparation and submission of claims and sales invoices to sponsors, ensuring the control and management of the research grant and contract accounting, adhering to both internal and external conditions. The section also provides a full service to all academic and administrative staff on all grant related matters.

The team sits within Professional Services – Finance Department and reports to the Group Management Accountant and Director of Finance.

The Assistant Research Grants Manager post is a key role within the section, working closely with the Research Grants Manager to support and develop Research Grant Officers within the office, as well as academic and administrative staff in the University. The primary role of the post is to manage, co-ordinate, and develop projects accounting and processes carried out within the RGO section, so that grants and contracts income and expenditure is properly recorded, monitored, controlled, and reported, both internally and externally. The role has supervisory responsibility for 6 Research Grants Officers, to include on-going training and development of internal procedures. Additionally the post holder interacts with the University’s Schools, Research and Enterprise Services, external sponsoring bodies, auditors (internal/external). The areas of responsibility, as identified below, may change from time to time to adapt to the changing demands of the office, University, and external funding agencies.

You will be a part qualified or minimum Accounting Technician (or equivalent) qualification with experience of accounting and administrative processes in a large organisation, and of a large accounting ledger software system (e.g. Oracle Financials).

This role does not meet the minimum requirements set by UKVI to enable sponsorship of migrant workers. Therefore we cannot progress applications from candidates who require sponsorship to work in the UK. For further information on this please visit the UK Visas and Immigration website:

For application details and further information please go to:

Ref: IRC13291

Closing Date: 31 August 2018.