Open executive Job in Academic & University Division Manager – Adolescent Medicine and Developmental-Behavioral Pediatrics

Job Number:  76694
Job:  Administration
School of Medicine
Schedule:  Full-time
Job Grade:  J

The Department of Pediatrics is seeking a Division Manager to
provide strategic direction for the administrative and clinical related functions for the Division of Adolescent Medicine and the Division
of Developmental-Behavioral Pediatrics.

The Division Manager has a challenging and rewarding job working with an exceptional
group of faculty and staff in a dynamic and friendly work environment. The Division Manager oversees and manages financial and
administrative affairs for the two Divisions and ensures that University, School, LPCH, and department business standards and objectives are
met. Assist and advise the Division Chiefs. Ensures compliance in all functional areas (i.e., Finance, Human Resources, Research
Administration, Clinical Administration, Facilities, Health & Safety, Education & Student Affairs, and Faculty Affairs) with
applicable School, University, Federal, State, Local, agency, and Hospital/Clinic policies, procedures, laws, etc. Responsible for achieving
the goals of both the Department and the Divisions through effective long-range planning, program development and administration; policy
formulation; financial management; supervision of administrative staff; human resources management including health and safety compliance;
and space and facilities management. The duties of this position are typically split between 70% operational and 30% strategic. Typically
responsible for operating budgets of $10 M.

Duties and responsibilities include, but are not limited to:

  • Direct staff and provide leadership to achieve goals and vision of the division and the day-to-day operations. Responsible for hiring
    and retaining staff, career coaching, personal development for direct reports and accountable for the performance of employees.
  • Establish and manage clinical programs which may include outreach agreements and recruiting for new faculty, clinical educators, and
    instructors. Provide financial leadership to clinical programs to maximize clinical profitability. May establish measuring systems and tools
    to determine productivity of outreach agreements.
  • Partner with Chief and Director of Finance and Clinical Operations in working
    with Hospital(s)and Clinics in development of business and program planning; participate in the negotiation of and monitor funds flow and
    productivity targets. Recommend and develop strategies for clinical cost accounting, revenue management and productivity reporting.
  • Represent the division’s needs in regard to research, clinical and service facilities, may negotiate on behalf of the unit’s current and
    future needs with the school and hospital(s)/clinic administration.
  • Develop business plans and infrastructure to support research
    and teaching. Provide analysis and review of multi-year plans, including providing alternative methods for achieving goals when
  • Oversee and/or manage the finances across all sources for the annual budget cycle, including developing, monitoring,
    analyzing forecasting and reporting. Coordinate with the hospital(s) budgeting process, negotiate funds flow agreements. May negotiate
    funding with the hospital(s) for programmatic needs along with the Director of Finance and Clinical Operations.
  • Make
    recommendations for changes in staffing, facilities, health and safety compliance, finance, technology and/or administrative functions. Work
    with the DFA, Chief, Chair and /or Dean’s Office regarding resources to support faculty activities and interests.


  • Advanced degree in Public Health, Public Policy or
    related program preferred.
  • Experience with developing strategic plans and policy development desired.
  • Experience with
    program outreach, developing community partnership and/or relations desired.


Bachelor’s degree and three years of experience in administrative and financial management, or a combination of education and relevant


  • Demonstrated leadership and supervisory skills including
    conflict resolution.
  • Excellent planning and organizational skills.
  • Excellent communication skills.
  • Strong
    financial expertise in accounting, budget planning and financial forecasting.
  • Strong expertise in grants and contract
  • Strong negotiation and interpersonal skills.
  • Attention to detail and accuracy.
  • Strong analytical
    and problem solving skills.
  • Strong expertise in business and management computer applications and databases.
  • Strong
    knowledge of industry standards and/or regulatory requirements.
  • Subject matter expertise for area(s) of responsibility.
  • Ability to multi-task and manage deadlines.


  • Constantly perform desk-based computer
  • Frequently sitting.
  • Occasionally stand/walk, writing by hand, use a telephone, lift/carry/push/pull objects that
    weigh 11-20 pounds.
  • Rarely sort/file paperwork or parts, rarely twist/bend/stoop/squat.
  • – Consistent with its obligations
    under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform
    the essential functions of his or her job.


Occasional evening and weekend hours.

Stanford University is an equal employment opportunity and affirmative action employer and is committed to recruiting and hiring qualified women, minorities, protected veterans and individuals with disabilities.

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