Job offer in Ireland Research and Postgraduate Research Administrator at Queen’s University Belfast

Queen’s University Belfast is one of the leading universities in the UK and Ireland, with a distinguished heritage and history. With over 24,000 students, 3,700 staff and an annual turnover of some £300m, Queen’s University Belfast plays a unique leadership role in Northern Ireland. As a member of the Russell Group of UK research-intensive universities, Queen’s University Belfast combines excellence in research and education with a student centred ethos.

The School has approximately 770 registered undergraduate students, 73 postgraduate taught MSc students and, 183 PhD students. We deliver a wide range of innovative undergraduate programmes, including MSci degrees in Mathematics, Theoretical Physics, a BSc degree in Mathematics with Finance and a very popular BSc and MSci in Mathematics, Statistics and Operational Research.

The School has a commitment of becoming an academic home to researchers with a highly diverse cultural and professional background. It takes pride in its equal opportunity provision and in its work towards gender equality. This is demonstrated by the fact that Mathematics at Queen’s was the first in the discipline to be granted a silver Athena SWAN award. We very much look forward to continuing to expand our reputation of an internationally leading academic discipline in a dynamic and vibrant research environment.

Reporting to the School Manager, the Research and Postgraduate Administrator will join a team providing high quality and pro-active administrative support to the School Manager and the Senior Management team to ensure the effective and efficient administration of research, including REF, and postgraduate research provision within the School.

Mathematics and Physics are core subjects lying at the heart of human progress that underpins education and research across our School. We are a long established joint School that brings Mathematics and Physics together and there is considerable cross fertilisation with staff involved in physics and mathematics. We now seek to build on our strength!

The School of Mathematics and Physics brings together over 60 academic staff members, including 14 professors and over 50 researchers. The School of Mathematics and Physics comprises two teaching divisions, each with a head of teaching; and six Research Centres.

There is a considerable crossover between these areas and the ethos of the School is one of excellence in research informing excellence in teaching.

Focussed research is pursued in the following fields:

  • Mathematics, represented by the Mathematical Sciences Research Centre;
  • Theoretical Physics, which includes the Centre for Theoretical Atomic, Molecular and Optical Physics (CTAMOP) and the Atomistic Simulation Centre (ASC);
  • Experimental Physics, which includes the Centre for Nano-structured Media (CNM) and the Centre for Plasma Physics (CPP);
  • Astrophysics, represented by the Astrophysics Research Centre (ARC).
  • Research in Mathematics is represented by the Mathematical Sciences Research Centre (MSRC) grouped around the following main themes: Algebra, Analysis, Data Science, Optimization and Operational Research, Statistics, Topology and Geometry.

The successful candidate must have:

  • A primary degree or proven relevant experience providing direct administration support to senior management group or committee.
  • Proven relevant experience leading large administration processes including;
    • Evidence of planning and progressing work activities based on organisational plans and policies;
    • Evidence of Project management across a broad range of activities;
    • Provide advice to a number of demanding stakeholders;
    • Ability to produce and analyse information to inform complex management decisions;
    • Committee Servicing.
  • Proven analytical and organisational capability across a range of managerial functions.
  • Evidence of ability to manage, facilitate and implement change.
  • Strong influencing, negotiating and facilitating skills.
  • Evidence of ability to analyse complex problems and provide sound advice and guidance.
  • Excellent IT skills with a good working knowledge of MS Office packages.

Further information about the School can be found at 

Informal enquiries may be directed to Professor Mihalis Mathioudakis, email:

Anticipated interview date: Monday 8 and Wednesday 10 April 2019

Salary scale: £33,199 – £39,610 per annum (potential to progress to £43,266 per annum through sustained exceptional contribution)

Closing date: Monday 25 March 2019

For full job details and essential/desirable criteria please refer to the candidate information link on our website by clicking apply.

For further information or assistance contact Human Resources, Queen’s University Belfast, BT7 1NN.

Telephone (028) 9097 3044 or email on

The University is committed to equality of opportunity and to selection on merit. It therefore welcomes applications from all sections of society and particularly welcomes applications from people with a disability.


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